Haverhill Running club has adopted England Athletics policies on Inclusion, Welfare and Child Protection. We’ve also developed our grievance and disciplinary policy and procedures in line with England Athletics guidelines. Copies of those documents, along with details of our Welfare Officers and how you can obtain further information about welfare issues are shown below.
When joining HRC all members are required to confirm their agreement to Club Policies and adopted England Athletics Policies (shown below).
HRC and Adopted England Athletics Policies
Codes of conduct
There are several Codes of Conduct, defined by England Athletics, that will apply depending on the role(s) you undertake for the Club. This includes Codes of Conduct for:
- Senior Athletes
- Volunteers
- Coaches
- Parents
- Welfare Officer
- Children and young people
- Technical Officials
Copies of these Codes of Conduct are set out in a booklet, which can be found on the England Athletics Website, and via the myAthletics portal. Members must ensure they have agreed to the relevant Code(s) of Conduct on the myAthletics portal.
Clean Athletics and Anti-Doping Rules
All registered athletes, coaches and other support personnel must be aware of their responsibilities, agree to, and adhere to UKA anti-doping rules, which form part of England Athletics vision for ‘Clean Athletics’. Details of this vision and the policies and rules that underpin it can be found HERE.
Inclusion
Safeguarding
- Safeguarding regulations
- Club safeguarding code of conduct
- Adult safeguarding policy
- Child safeguarding policy
- Adult safeguarding procedures
- Child safeguarding procedures
- Reporting safeguarding concerns
- HRC Anti-Bullying Policy
- UKA Photographic Policy Guidance
- HRC Online Safety and Social Media Policy
- HRC Transporting Children and Vulnerable Adults Policy
- Sharenting – The Risks and the Right Way to Do It
Grievance and disciplinary
Self declaration
As part of the safer recruitment of volunteers, HRC carries out checks on volunteers to ensure they are suitable to carry out certain roles or tasks for the Club.
Before carrying out a volunteer role you may be requested to download and complete a Self Declaration and Disclosure Form, especially if the role is likely to involve working with children or vulnerable adults within the Club, and you are not a qualified coach or official with a valid DBS check. For example, you might need to complete a Self Declaration and Disclosure Form if you are:
- under 16 years of age
- a parent helper
- a general club volunteer who does not have sole supervisory responsibilities for Under 18’s
- an unqualified coach / official who is assisting to gain experience prior to accessing a formal course.
Licensed roles (coaches/officials) and Welfare Officers must complete a DBS check before undertaking their role and must ensure that the DBS check remains valid at all times. A new DBS check is required every 3 years.
Club Welfare Officers
The Club has four Welfare Officers (Tracy Pelling, Suzanne Pattinson, James Minnette and Steven Oglesby) who can be contacted by e-mail at: welfare@haverhillrunningclub.com
The Welfare Officers will:
- Deal with confidential matters that may arise related to athletes and have an understanding and an appropriate way to such matters;
- Be responsible for the promotion of codes of conduct to members, parents and young people;
- Receive, record, and pass on to the NGB Child Protection officer, any concerns relating to the welfare of young people and vulnerable adults;
- Provide advice on the development of activities for young people within the club/organisation;
- Support the registration of all personnel involved in activities for young people with the club/organisation (DBS checks); and
- Recognise the difference between poor practice in according to club rules and matters that would be seen as a welfare issue.
Other points of contact for Welfare issues
- For advice and support regarding Club and Athlete Compliance and Wellbeing, contact England Athletics via welfare@englandathletics.org or call 07464 522426.
- For advice and support regarding Safeguarding/Child Protection concerns or UKA Licensed Coach/Official concerns, contact safeguarding@uka.org.uk or call 07785592860.
- For further information on abuse and neglect in relation to children, contact the NSPCC (NSPCC Helpline: 0808 800 5000)
- For information and advice about adult safeguarding, contact the Ann Craft Trust
- Suffolk Police Child Protection: 01473 613500
- Suffolk Children’s Services: 0808 800 4005
Other useful contacts for HRC members
At HRC we recognise that members may need other forms of help from time to time. We’ve therefore put together a list of Useful Contacts for HRC Members, to help them access different types of services at particular times of need.
This is not an exhaustive list – other services may be more appropriate at certain times, so we would recommend that members do not rely on this list and explore other sources of information when it is relevant to do so.